Exhibition Contract

Terms and Conditions


1). After the Bazaar/Exhibition space contract is reviewed, accepted and processed by MAS/ICNA, (signed contract, must be accompanied by payment in full), exhibitor will be issued a confirmation letter which, in conjunction with and subject to the terms of this contract, grants an exclusive, non-transferable license to only use a specifically assigned space at the 2012 MAS / ICNA Convention within the guidelines of the rules & regulations and for the exclusive purpose as defined in the above description. The assign-ed 10 foot by 8 foot space includes a single booth defined by (1) draped backdrop, (2) small draped dividers, (1) company I.D. sign, (1) 6 foot draped display table,(1) wastebasket and (2) chairs.

If this Contract is rejected and no confirmation is issued, the Exhibitor shall receive a refund within 30 days if fees have been charged or deposited.

2).Full refunds will be issued for cancellations made by exhibitor prior to November 1st, from Nov 1st - Dec 10th only a 50% refund will be issued. No refunds will be issued after Dec 10th and for those who violate terms of this agreement. 3). Bazaar hours are from 9:00 a.m. until 10:00 p.m. with prayer breaks. The bazaar WILL BE CLOSED to the public during prayers.NO EXCEPTIONS. 4).Exhibitors, with proper identification and badges, may enter the bazaar at 8:30 a.m. and must leave the bazaar at 10:30 p.m. NO EXCEPTIONS. BAZAAR RESERVATION DOES NOT include Convention Registration. Exhibitors must also complete registration materials.5).Products or services sold or displayed/demonstrated in actual,kind or in printed or audio-visual matter must meet Islamic standards that MAS/ICNA whishes to observe. 6).NO FOOD OR BEVERAGES MAY BE SOLD IN THE BAZAAR or given away free with the exception of fresh dates. Those selling fresh dates must seek authorization in advance. Those vendors selling dates without prior authorization or found to be selling food or beverages will have their exhibit closed. 7).All displays must be confined to the booth and cannot obstruct the view or access of surrounding displays. Any demonstrations, discussions, or other activities must be confined to the booth. Audio,video, and multimedia equipment will be monitored by Bazaar personnel to ensure that a comfortable sound level is maintained.8). Solicitation of any kind by any exhibitor or group (for-profit or non-profit) is expressly prohibited outside of the assigned booth.9).Exhibitors my not move from an assigned booth to another booth,assume additional booth space, or move booth tables, chairs,drapes or accessories from and between other booths without a properly authorized 'booth change' form. Booths must be set up and dismantled according to the schedule which will be provided in the 'Booth Space Confirmation.' Any exceptions must be requested 30 days prior to the event. 10).Fireworks and any other incendiary devices & helium are expressly prohibited. Fuel tanks or heating appliances such as microwaves, ovens, etc are also prohibited. 11).Any literature (fundraising or otherwise) is restricted to the assigned booth and must be pre-approved in writing by MAS/ICNA. 12). MAS/ICNA reserves the right to retract the Confirmation Letter and Contract and therefore close any exhibit and eject any exhibitor or exhibitor's staff immediately from the Bazaar and convention center who/which participate(s) in illegal or un-Islamic activities of any kind, is/are involved in any way with disruptive or dangerous activities, violate(s) any of the terms or conditions of this agreement, or do(es) not immediately comply with instructions given by the MAS/ICNA bazaar coordinator. Exhibitors and their staff are expected to follow Islamic standards of behavior & ethics when dealing with customers & soliciting business. 13).Exhibitors and their staff indemnify and hold harmless the Muslim American Society / Islamic Circle of North America and its staff ,volunteers & agency's from and against all cost, damages judgments or legal expenses which may arise from this agreement, set-up, exhibition, participation or dismantling activities during, before, and after the convention. Exhibitor also assumes all risks of loss, injury, theft or damage of any kind or nature whatsoever to any exhibit or component thereof; including but not limited to goods, merchandise, cash, records,or any other property. Further, exhibitors are expressly bound,at their expense, to repair any damage that they may cause to the bazaar fixtures or the Sheraton Hotel through unauthorized modifications or movements or their exhibit. 14).Exhibitors and their staff indemnify and hold harmless the Sheraton Hotel and their respective agents against any claim or expenses arising out of the use of the exhibition premises. The exhibitor understands that neither MAS/ICNA nor the Sheraton Hotel maintain insurance covering the exhibitor's property and it is the sole responsibility of the exhibitor to obtain such insurance. 15).Selling, marketing, or distributing unauthorized or illegally produced materials is strictly prohibited. Any and all vendors found with pirated media programs, or, contraband goods, or, any other illegal products will have their goods confiscated, they will forfeit their bazaar space, and, they will immediately be escorted out of the bazaar. MAS/ICNA bears no responsibility or liability for loss or damage of any sort if vendors are found with illegal programs or products. 16).The terms and conditions in any attachment, like bazaar map and classification, to this contract are part of this contract. As an authorized agent of this business or organization, I have read and under-stood this contract and agree to abide by its terms and conditions.

Fri, Dec 21, 2012, 09:00 AM Start
Tue, Dec 25, 2012, 10:00 AM End
Sheraton Chicago
301 East North Water Street
Chicago, IL, USA
  • Hosted by MAS Chicago
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  • When: 21 Dec 2012, 09:00 AM to 25 Dec 2012, 10:00 AM. Where: Sheraton Chicago, Chicago.